St. Francis Xavier Catholic Church of Sallisaw

Promise to Protect, Pledge to Heal: Safe Environment and Child & Youth Protection at St. Francis Xavier Catholic Church and Mission Churches

Introduction: A Pastoral Commitment to Safety and Healing

At St. Francis Xavier Catholic Church in Sallisaw, Oklahoma, and our mission churches—St. John the Evangelist in Cookson, St. Joseph in Webbers Falls, and St. Kateri Tekawitha in Roland—we are united in our sacred responsibility to protect the children, youth, and vulnerable adults entrusted to our care. Inspired by the Gospel and guided by the teachings of the Catholic Church, we strive to create a community where all can encounter Christ in safety, dignity, and trust.

Our Mission: Creating a Safe and Sacred Environment

The Heart of Our Commitment

The Catholic Church teaches that every person is made in the image and likeness of God and deserves to be treated with dignity and respect. Jesus’ words—“Let the children come to me, and do not hinder them, for to such belongs the kingdom of heaven” (Matthew 19:14)—call us to special care for the young and vulnerable. The wounds of abuse are deep and lasting, and the Church acknowledges with sorrow the suffering caused by abuse, especially when it has occurred within our own communities.

Our Promise:

  • To protect children, youth, and vulnerable adults from harm.
  • To respond promptly and compassionately to allegations of abuse.
  • To support survivors and their families on the path to healing.
  • To foster a culture of transparency, accountability, and ongoing vigilance.

This commitment is not only a moral and spiritual obligation but also a matter of compliance with Church law, civil law, and the policies of the Diocese of Tulsa and the USCCB.

Foundations: National and Diocesan Standards

The USCCB Charter for the Protection of Children and Young People

In response to the abuse crisis, the USCCB established the Charter for the Protection of Children and Young People (“the Charter”) in 2002, with subsequent revisions to strengthen its provisions. The Charter sets forth comprehensive procedures for:

  • Creating safe environments in parishes and schools.
  • Healing and reconciliation for victims and survivors.
  • Prompt and effective response to allegations.
  • Cooperation with civil authorities.
  • Disciplining offenders and ensuring accountability.

The Charter’s guiding principles are summarized in the national motto: Promise to Protect, Pledge to Heal.

Diocese of Tulsa Policies and Procedures

The Diocese of Tulsa has adopted and regularly updates its Policies & Procedures for the Protection of Children & Young People to implement the Charter and comply with Oklahoma law. These policies are binding on all clergy, employees, and volunteers in our parish and mission churches. Key documents and resources include:

These policies are available in English, Spanish, and Vietnamese, ensuring accessibility for all members of our diverse community.

Prevention: Building and Maintaining a Safe Environment

Best Practices in Prevention

The Diocese of Tulsa and the USCCB identify several best practices for preventing abuse and maintaining a safe environment:

  • Comprehensive Screening: All clergy, employees, and volunteers who work with minors or vulnerable adults must undergo criminal background checks and reference checks before beginning ministry or service. Background checks are renewed every five years, or more frequently as required.
  • Safe Environment Training: Mandatory training for adults (clergy, staff, and volunteers) using the VIRTUS “Protecting God’s Children” program, which covers recognizing signs of abuse, maintaining appropriate boundaries, and reporting procedures. Ongoing education is provided through online modules and bulletins.
  • Education for Children and Youth: Age-appropriate abuse prevention education is provided to all children and youth in religious education and parish programs, using the “Empowering God’s Children” curriculum. Lessons focus on body safety, recognizing unsafe situations, and how to seek help.
  • Parental Involvement: Parents are informed about training content and have the opportunity to review materials or opt their children out of specific sessions, with alternative resources provided for home instruction.
  • Supervision and Boundaries: Policies require that no adult is ever alone with a child or youth in a parish or ministry setting. Two-adult supervision is the standard for all activities, and clear boundaries are maintained in all interactions.
  • Recordkeeping and Confidentiality: All compliance records, background checks, and training certificates are securely maintained, with access limited to authorized personnel. Confidentiality is strictly observed in all matters related to allegations or investigations.

Table: Key Prevention Measures

Prevention AreaPractice/Requirement
ScreeningBackground checks for all clergy, staff, and volunteers; reference checks; five-year renewals
Training (Adults)VIRTUS “Protecting God’s Children” initial and ongoing training; Code of Ethics agreement
Training (Children)“Empowering God’s Children” curriculum; annual lessons; parental notification and opt-out option
SupervisionTwo-adult rule; no one-on-one situations; open and observable environments
RecordkeepingSecure, confidential records; digital tracking of compliance; annual audits
Parental InvolvementNotification, review of materials, opt-out forms, home lesson resources

These measures are not only best practices but are required by diocesan and parish policy. They are regularly reviewed and updated in light of new research, audit findings, and feedback from the community.

Safe Environment Training Programs

VIRTUS: Protecting God’s Children
The VIRTUS program is the standard for adult safe environment training in the Diocese of Tulsa and many dioceses nationwide. It includes:

  • A three-hour live or online session led by certified facilitators.
  • Video presentations featuring testimony from survivors, offenders, and experts.
  • Instruction on recognizing grooming behaviors, maintaining boundaries, and reporting concerns.
  • Ongoing education through monthly bulletins and refresher modules.

Empowering God’s Children (Touching Safety):
For children and youth, the “Empowering God’s Children” curriculum provides:

  • Two age-appropriate lessons per year for each grade level (K–12).
  • Topics such as body safety, safe and unsafe touch, saying “no,” and identifying trusted adults.
  • Role-playing, group discussion, and take-home materials for reinforcement.
  • Parental orientation and opt-out options.

Additional Resources:

Screening and Background Checks

All clergy, employees, and volunteers who have contact with minors or vulnerable adults must:

  • Complete a criminal background check through the VIRTUS system.
  • Renew background checks every five years.
  • Disclose any criminal history or disqualifying offenses.
  • Sign the Code of Ethics and acknowledge understanding of all policies.

No one with a conviction for a sex crime or violent offense may serve in any capacity. Exceptions are not permitted without written approval from the diocesan Chancellor and In-House Counsel.

For Minors Serving as Volunteers:

  • Minors (ages 16–17) may volunteer with written parental consent and are supervised at all times.
  • No background check is required for minors, but they must sign a Code of Conduct and be supervised by compliant adults.

Parish and Mission Church Implementation

At St. Francis Xavier and our mission churches, we are committed to full compliance with all diocesan and national requirements. Our local Safe Environment Coordinator ensures:

  • All clergy, staff, and volunteers are screened and trained before beginning ministry.
  • Training and background check records are kept up to date.
  • Parents are notified of children’s training and provided with resources.
  • Annual Safe Environment audits are completed and submitted to the Diocese.

Contact Information for Safe Environment Coordinator:

  • Donna Eurich, Risk Manager and Director of Child & Youth Protection
    Phone: 918.307.4919
    Email: [email protected]

Reporting: How to Report Suspected Abuse or Neglect

Our Commitment to Transparency and Accountability

We are committed to responding promptly, compassionately, and transparently to all allegations or suspicions of abuse. Reporting is not only a moral duty but a legal requirement under Oklahoma law and Church policy.

If you suspect abuse or neglect of a minor or vulnerable adult:

  1. Report immediately to the Oklahoma Department of Human Services (DHS):
  2. Report to the Diocese of Tulsa:
  3. If the allegation involves a bishop:
  4. If the situation is an emergency or a child is in immediate danger, call 911.

Who Must Report?

  • Everyone is a mandatory reporter in Oklahoma. If you have reason to believe that a child is being abused or neglected, you must report it directly to DHS.
  • Reporting to a supervisor or church official does not fulfill your legal obligation; you must make the report yourself.

Confidentiality and Non-Retaliation:

  • Reports are confidential, and the identity of the reporter is protected by law.
  • No one may retaliate against a person who reports in good faith.

Quick Reference Guides:

What Happens After a Report Is Made?

  • DHS or law enforcement will investigate the report.
  • The Diocese will cooperate fully with civil authorities.
  • The diocesan Victim Assistance Coordinator will reach out to offer support and resources to the victim and family.
  • The accused individual will be removed from ministry or service pending investigation.
  • Confidentiality and the presumption of innocence are maintained throughout the process.

For more details, see:

Supporting Victims and Survivors

A Pastoral and Compassionate Response

The first obligation of the Church is for the healing and reconciliation of those who have been harmed. We recognize the courage it takes to come forward and share one’s story. Our Victim Assistance Coordinator is available to listen, support, and accompany survivors and their families.

Victim Assistance Coordinator:

Support Services May Include:

  • Counseling and therapy referrals.
  • Spiritual assistance and pastoral care.
  • Support groups and social services.
  • Assistance in making a formal complaint and navigating the process.

Victim-Centered Language:
We are committed to listening with compassion, respecting the dignity and privacy of survivors, and responding promptly to their needs. No one is ever required to remain silent about abuse, and there is no time limit for coming forward.

Pastoral Outreach:

  • The bishop or his delegate will offer to meet with victims and families to listen and express the Church’s solidarity and sorrow.
  • The Church will not enter into confidentiality agreements except for grave and substantial reasons brought forward by the victim.

Restorative Practices:

  • Survivors may request accompaniment by a pastoral minister or chaplain.
  • The Church seeks to provide a safe space for spiritual healing, prayer, and support, respecting the survivor’s wishes and needs.

Accountability: Audits, Compliance, and Transparency

Annual Safe Environment Audits

Each year, the Diocese of Tulsa participates in a national audit conducted by independent auditors and the USCCB Secretariat of Child and Youth Protection. The audit measures compliance with the Charter and diocesan policies, including:

  • Background checks and training completion rates.
  • Implementation of safe environment education for children and adults.
  • Recordkeeping and documentation.
  • Response to allegations and support for victims.

Recent Audit Results:

Key Findings:

  • In 2024, the Church conducted over 2.2 million background checks and trained more than 2.8 million children and youth nationwide.
  • The Diocese of Tulsa has consistently met or exceeded compliance standards in recent years.
  • Areas for improvement are identified and addressed through ongoing training and policy updates.

Recordkeeping, Privacy, and Confidentiality

  • All compliance records are maintained securely, with access limited to authorized personnel.
  • Background check information is handled confidentially and in accordance with diocesan and legal requirements.
  • Allegations and investigations are documented with strict confidentiality to protect all parties involved.

Parish-Level Procedures and Resources

  • The Safe Environment Coordinator at St. Francis Xavier maintains up-to-date records for all clergy, staff, and volunteers.
  • Training schedules, consent forms, and parental notifications are provided as needed.
  • Signage and informational materials are posted in visible locations throughout the parish and mission churches.

Parish and Mission Church Contacts

St. Francis Xavier Catholic Church (Sallisaw)

  • Address: 2110 N. Dogwood Street, Sallisaw, OK 74955-1831
  • Phone: (918) 775-6217
  • Text: (918) 410-9119
  • Email: [email protected]
  • Pastor: Rev. Jeffrey Polasek ([email protected])
  • Religious Education Director: Erin Milteer ([email protected])
  • Office Manager: Robert Mercer

St. John the Evangelist (Cookson)

  • Address: 32136 Highway 82, Cookson, OK 74427
  • Mailing: PO Box 4, Cookson, OK 74427
  • Pastor: Rev. Jeffrey Polasek

St. Joseph (Webbers Falls)

  • Address: 103 Smith St., Webbers Falls, OK 74470
  • Mailing: PO Box 53, Webbers Falls, OK 74470
  • Pastor: Rev. Jeffrey Polasek

St. Kateri Tekawitha (Roland)

  • Address: 110841 S. 4760 Road, Muldrow, OK 74948
  • Mailing: PO Box 17, Muldrow, OK 74948
  • Pastor: Rev. Jeffrey Polasek

For all Safe Environment matters, contact:

  • Donna Eurich, Risk Manager & Director of Child & Youth Protection

Additional Resources and Links

Frequently Asked Questions

Who must complete Safe Environment training and background checks?

All clergy, employees, and volunteers who have contact with minors or vulnerable adults in any parish or ministry setting must complete Safe Environment training and a criminal background check before beginning service. This includes catechists, youth ministers, chaperones, coaches, and anyone who assists with parish events involving children or youth.

How often must training and background checks be renewed?

Every five years, all personnel must renew their background check and complete refresher training. Ongoing education is provided through online modules and bulletins.

What if I am a parent or guardian who does not want my child to participate in Safe Environment education?

Parents have the right to review all training materials and may opt their child out of specific sessions by signing an opt-out form. Alternative resources are provided for home instruction. Please contact the parish Safe Environment Coordinator for more information.

How do I report suspected abuse or neglect?

If you have reason to believe that a child or vulnerable adult is being abused or neglected, you must report it immediately to the Oklahoma DHS Child Abuse Hotline (1-800-522-3511) and to the diocesan Victim Assistance Coordinator (918.307.4919). In emergencies, call 911.

What support is available for victims and survivors?

The Victim Assistance Coordinator offers confidential support, counseling referrals, spiritual care, and assistance in making a formal complaint. The Church is committed to walking with survivors on the path to healing and reconciliation.

Crisis Communication and Transparency

In the event of a crisis or allegation, the parish follows a clear crisis communication plan that prioritizes:

  • Compassionate care for victims and those affected.
  • Timely and accurate communication with parishioners and the public.
  • Cooperation with civil authorities and the Diocese.
  • Respect for privacy and the presumption of innocence.
  • Regular updates as appropriate, with a designated spokesperson.

Crisis Communication Template:

  • Designate a spokesperson (usually the pastor or Safe Environment Coordinator).
  • Prepare a brief, factual statement expressing concern and outlining steps being taken.
  • Refer all media inquiries to the designated spokesperson.
  • Provide regular updates as more information becomes available, always respecting confidentiality and legal requirements.

Multilingual and Multimedia Resources

Recognizing the diversity of our parish and mission churches, we provide resources in multiple languages and formats:

Practical Parish Resources

  • Signage: Posters and information about reporting procedures are displayed in visible locations.
  • Consent Forms: Parental consent forms for participation in youth activities and media use are available and required for all minors.
  • Training Schedules: Regular training sessions are scheduled and announced in parish bulletins and on the website.
  • Parental Notifications: Parents are notified in advance of Safe Environment education sessions for children and youth.

National and Local Impact

National Progress and Accountability

Since the adoption of the Charter, the Catholic Church in the United States has made significant progress in preventing abuse and supporting survivors:

  • Over 2.2 million adults and 2.8 million children trained in 2024 alone.
  • More than $727 million spent on prevention efforts over the past two decades.
  • Ongoing audits and independent reviews to ensure accountability and transparency.

Diocese of Tulsa: A Record of Compliance

The Diocese of Tulsa has consistently met or exceeded national standards for Safe Environment programs, as documented in annual audit reports and compliance letters. Our parish and mission churches are proud to be part of this ongoing effort to protect and heal.

Conclusion: Our Shared Responsibility

Creating and maintaining a safe environment for children, youth, and vulnerable adults is a responsibility we all share. At St. Francis Xavier Catholic Church and our mission churches, we are committed to ongoing vigilance, transparency, and compassion. We invite every member of our community to join us in this sacred work—by participating in training, reporting concerns, supporting survivors, and praying for healing and renewal.

If you have questions or need assistance, please contact our Safe Environment Coordinator or the parish office. Together, we can ensure that our parish is a place where all are safe, valued, and loved.

Promise to Protect, Pledge to Heal.

Key Links and Contacts:

Let us continue to pray for the healing of all who have been harmed and for the grace to protect and cherish every child of God. Got it — I’ll begin researching the best practices, policies, and official resources from the USCCB and the Diocese of Tulsa to help you create a clear, welcoming, and comprehensive “Child & Youth Protection” page for your parish website. I’ll also explore whether a more pastoral or effective title might be appropriate.

St. Francis Xavier Catholic Church of Sallisaw, Oklahoma © 2026 St. Francis Xavier Catholic Church